Features
Asset typically is a thing in the real world that is the subject of inspection and is characterized by Name, a set of Properties and Type.
Navigation
Select any Location to view relevant Assets.
Anatomy
Asset resides under Location.
There shall be at least one and, most likely, there will be multiple Assets inside a single Location.
Properties
List of Assets can be represented as a worksheet in Excel, and the Properties as the column headers in that worksheet.
All of the Assets inside an Inspection will have similar property types, but with differing values.
These different property values identify an Asset and provide information about each unique Asset.
For example, an Asset may have an External Id, Tag, Name , GPS Coordinates, Serial Number properties, which will be different for every individual Asset.
Each Asset shall have at least the following properties:
External Id
Name
Type
Inspection type: is not visible in Azenzus Cloud, but is mandatory in Excel sheet for import.
Each Asset record has to be categorized by special properties: Type and Inspection type, which are used to connect the Asset with the Checklist.
For example, a safety inspection of electrical equipment in an office will contain Assets with types such as: Computer, Printer, Heating appliance, HVAC, Copy machine, Vending machine, Coffee machine. The Inspection type defines what kind of Checklist should be used (e.g. Visual inspection checklist, Detailed inspection checklist, Function test checklist) as it might affect which questions shall be asked.
Azenzus Inspection Manager allows structuring Properties of an Asset into Groups in order to simplify information review. For example, one Asset can have a group titled Identification, with the properties Tag, External Id, Serial Number, which will then be rendered on the screen as a block of properties with block name Identification.
<<<screenshot from excel with example of several locations>>>
In Cloud, the same information will be presented in the following way:
<<< screenshot from web about the locations >>>>
See section Best Practices below on how to model Asset properties.
Checklist
The Checklist defines how to perform inspection on the Asset, which questions should be asked and which answers could be used by inspector to answer the question.
The functionality and structure of a Checklist is discussed in detail in the Checklist section.
Attachments
It is also possible to add files as Attachments to Asset in order to provide to inspector any additional information required to perform inspection. For example it can be picture of Asset to look for, access instructions, health and safety instructions, operator manual, spare part lists, etc.
As attachments it is possible to add all standard office files such as PDF, DOC/DOCX, XLS/XSLX, TXT.
<<screenshot with example of documents attached in location>>>
Photos
The images attached to an Asset are considered to be a unique type of attachments, specifically Photo. They are presented in the same tab as the Attachments, but have a special treatment in Azenzus Inspection Manager.
As a Photo we consider any attachment with image file format (JPG/JPEG, PNG, GIF).
For every Photo added to an Asset user can see the following:
photo name
preview thumbnail of the Photo
comment (if available)
It is a good practice to capture photos of an Asset during an inspection as it may later serve as additional verification source for Asset data or to check that correct Asset was inspected. The suggested list of photos that shall be taken for every Asset is:
overall picture of the Asset
picture of the tag/identification plate (if any is available)
picture of the nameplate with manufacturer/serial number information
additional pictures of the cables or pipes connected to Asset, mounting place, etc
Configuration
Configuration of Asset properties replicates Cloud view in App.
Use Azenzus Cloud to configure display of exact Asset properties.
Visit Properties Configuration to learn how.
Edit Asset properties
.. describe edit directly by double click, describe edit by pencil with rich text editor, describe property field length limitation (5000 characters)
Review Asset attachments
In order to view Asset attachments one shall select the Asset from the list and switch to Attachment tab
<<<screen / gif how to do it >>>
Depending on the attachment type there can be different actions performed on the attachment.
Document
…download, upload, delete, add comment?
Photo
…preview, download, upload, delete, rotate, add comment
Infrared photo
warning that it requires a separate license
……preview, upload, delete, download infrared ZIP package, add comment
Best practices
Mandatory properties
Each Asset shall have at least the following properties:
External Id
Name
Type
Inspection type
… rework this - https://appsheet.wordpress.com/2014/12/03/5-tips-for-building-better-spreadsheets-for-your-appsheet-mobile-apps/ ,
https://www.youtube.com/watch?v=tnH3hPQ644I
Property Name and data type
You start defining Location properties in the same way as you create column in the worksheet when you give it a name and populate it with data.
Each column has a name. The Property name is determined from the column based on the top cell in the spreadsheet of each column. The datatype for each property is String
Property order
The order of properties are the same as they appear in the worksheet. Same order of properties will be visible in Azenzus Cloud and in mobile apps.
Provide meaningful titles (names) to your properties
Try to use common titles in English (we do plan to support more languages in future releases). For example, if you are adding a column with telephone numbers, the good name for property will be Telephone, or Telephones, or Phone Number.
See other documentation: |
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