Business trip and Travel expenses

Employees are responsible for arranging their travel, including booking flights or trains and finding cost-effective schedules. It's important to consult with customers for local travel advice and consider legal requirements like visas.

Booking Procedures:
- Generally, employees are responsible themself to prepare all required arrangements for travel that includes reservation of tickets Flight or Train. They are asked to find a reasonable travel schedule that balances costs and travel time
- It is valuable to check with customer about possible travel routes and suggestions as he can provide valuable local knowledge about most effective travel options
- Address legal considerations like visa requirements & emergency protocols specific to each destination
- While possible, hotels shall be booked with breakfast
- Traveling preference on side shall be given to public transportation instead of taxi rides, unless taxi was really required or other options were not available
- The travel arrangement and overall estimated travel cost has to be agreed with employee manager upon booking to confirm the dates and selected travel route is acceptable
Selection of the preferred route and airlines:
- Where possible, preference shall be given to low-cost airlines such as Ryanair / Wizzair / etc. However it is recommend to compare the total costs of flight + baggage + travel to destination in order to find an optimal option
- All employees are traveling on economy class tickets and are asked to consider reasonable luggage amount while booking the tickets
Expense Management:
- While on business trip, employee is entitled to per diem allowance of the 350 DKK / travel day which shall cover necessary expenses for food and public transportation
- Other expenses, such as airline tickets, train tickets, accommodation arrangement, etc shall be expensed separately and are not included in daily allowance
- Expenses shall be reported in a usual way as described in Reporting company expenses policy