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Asset typically is a thing in the real world that is the subject of inspection and is characterized by a Name, a set of Properties and Type.

An Asset is linked to a Checklist and can be found under a particular Location.

Navigation

Select a Location within an Inspection to view relevant Assets.

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Entity Relationship Hierarchy

Asset resides under Location in our data structure.

There shall be at least one and, most likely, there will be multiple Assets inside a single Location.

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Properties

List of Assets can be represented as a worksheet in Excel, and the Properties as the column headers in that worksheet.

All Assets inside an Inspection will have similar property types, but with differing values.

These different property values identify an Asset and provide information about each unique Asset.

For example, an Asset can have an External Id, Tag, Name , GPS Coordinates, Serial Number properties, which will be different for every individual Asset.

Each Asset should at least have such properties:

  • External Id

  • Name

  • Type

  • Inspection type: is not visible in Azenzus Inspection Manager, but is mandatory in Excel sheet for import.

Each Asset record has to be categorized by special properties: Type and Inspection type, which serve to connect an Asset with a Checklist.

For example, a safety inspection of electrical equipment in an office will contain Assets with types such as: Computer, Printer, Heating appliance, HVAC, Copy machine, Vending machine, Coffee machine. The Inspection type defines what kind of Checklist should be used (e.g. Visual inspection checklist, Detailed inspection checklist, Function test checklist) as it might affect which questions shall be asked.

Azenzus Inspection Manager allows structuring Properties of an Asset into Groups in order to simplify information review. For example, one Asset can have a group titled Identification, with the properties Tag, External Id, Serial Number, which will then be rendered on the screen as a block of properties with block name Identification.

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In Azenzus Inspection Manager, this information will be presented the following way:

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Edit Asset Properties

Edit Asset property values directly in Inspection Manager or Inspection App.

In Inspection Manager

  1. Select an Asset → expand to view properties → double-click on the text field for instant editing → press Enter to save.

  2. Select an Asset → expand to view properties → click the pencil icon to open a rich text editor → close to save.

Maximum length for Property field is 5000 characters.

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In Inspection App

Select an Inspection → tap to select a Location → swipe left to view relevant Assets → tap on the needed Asset → tap on a text field to edit a property → Save.

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Configure Asset Properties

You have the option to customize which specific Asset properties will be displayed on the screen.

Properties configuration replicates Inspection Manager view in App.

Visit Properties Configuration to learn how.

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Attachments

It is possible to attach documents and image files of various formats to an Asset.
Visit Attachments to learn more.

It is a good practice to capture photos of an Asset during the inspection, as it may later serve as additional verification source for Asset data/confirms inspection of the correct Asset. The suggested list of photos that shall be taken for every Asset is:

  • general picture of an Asset

  • picture of the tag/identification plate (if any)

  • picture of a nameplate with a serial number, OEM info, etc.

  • additional pictures of the infrastructure related to the Asset (pipes, cables, insulation, switches, etc.).

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